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Dear Editor, Membership Invoices and Journal Subscription Payments

Dear Editor, Membership Invoices and Journal Subscription Payments Dear Editor, specification of department name, institution name and address on the label. We have held discussions with Membership invoices and Journal subscription AIR regarding the possibility of enlarging the label size. payments. 3. It appears that where members had not paid their At its last meeting, Council expressed concern regarding membership subscription for last year, they were the problems recently experienced by HIMAA members inadvertently invoiced for two years' subscriptions. This and subscribers to the AMRJ with membership invoices practice does not and Journal subscription payments. I have been asked to conform with the current HIMAA policy. We will write to the AMRJ to acknowledge that some problems attempt to identify these payments before they reach exist and to request the assistance of members and AIR and will return them to the relevant members; subscribers to rectify these. however if any such amounts are banked by AIR, we will organise remittance of the earlier year's As members are aware, all membership and subscription subscription. records are managed on our behalf by the Australian Institute of Radiography. This arrangement has, to date, 4. AIR has agreed to supply to the Association copies of relieved a significant burden from the shoulders of the all membership and statistical reports, complete with Honorary Treasurer and the Honorary Secretary. However, unique report names. Council will then provide AIR this is the first entire subscription and membership mailout with a list of the names of Association members who that has been handled by the AIR and thus the following are authorised to order reports. issues have been brought to light. 5. Finally, on occasion there is a time delay between members notifying the Association of a change of name 1. The recent mailout of membership invoices and Journal or address and this being recorded on the membership subscription notices appeared to be incomplete. In order database. It is known that some delay is caused because for us to identify whether all current members of the of the HIMAA mailing procedures - ie. during the Association and subscribers to the Australian Medical transfer of mail between the Honorary Secretary and the Record Journal are correctly identified on the database Membership Officer, and the Membership Officer and and the mailing list Council has requested that AIR AIR. This has obvious implications for the supply: completeness and accuracy of the mailing lists. The Membership Officer has also indicated that sometimes 1.1 a printout of all members ordered by state and label lists are requested well In advance of an financial category anticipated mailout, so that they are not always as 1.2 a corresponding address label for each member current as the database. of all subscribers to the Journal (both 1.3 a printout paid and complementary). Should members and subscribers have any individual problems or if they know of anyone who is not receiving These are to be forwarded to the HIMAA their Journal or HIMAA notices, please contact either Sue Membership Officer, Kylie Holcombe, for distribution Walker on Fax No. (07) 2341529 or Lisa Quick on Fax No. and checking by the membership liaison officers in each (02) 635 9541. of the states. The subscription list will be checked by Andrea Wecke, the Journal Subscription Officer, Where errors or discrepancies are found, we will liaise with AIR to ensure these are corrected. Sue Walker 2. The number of lines available for the name and address President on each membership label has also caused some HIMAA consternation as many members use their work address for Association notices, and thus may require the AMR JOURNAL VOL. 23 NO.4. 1993 149 http://www.deepdyve.com/assets/images/DeepDyve-Logo-lg.png Australian Medical Record Journal SAGE

Dear Editor, Membership Invoices and Journal Subscription Payments

Australian Medical Record Journal , Volume 23 (4): 1 – Dec 1, 1993

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Publisher
SAGE
Copyright
© 1993 Health Information Management Association of Australia Limited
ISSN
0817-3907
eISSN
1833-3575
DOI
10.1177/183335839302300413
Publisher site
See Article on Publisher Site

Abstract

Dear Editor, specification of department name, institution name and address on the label. We have held discussions with Membership invoices and Journal subscription AIR regarding the possibility of enlarging the label size. payments. 3. It appears that where members had not paid their At its last meeting, Council expressed concern regarding membership subscription for last year, they were the problems recently experienced by HIMAA members inadvertently invoiced for two years' subscriptions. This and subscribers to the AMRJ with membership invoices practice does not and Journal subscription payments. I have been asked to conform with the current HIMAA policy. We will write to the AMRJ to acknowledge that some problems attempt to identify these payments before they reach exist and to request the assistance of members and AIR and will return them to the relevant members; subscribers to rectify these. however if any such amounts are banked by AIR, we will organise remittance of the earlier year's As members are aware, all membership and subscription subscription. records are managed on our behalf by the Australian Institute of Radiography. This arrangement has, to date, 4. AIR has agreed to supply to the Association copies of relieved a significant burden from the shoulders of the all membership and statistical reports, complete with Honorary Treasurer and the Honorary Secretary. However, unique report names. Council will then provide AIR this is the first entire subscription and membership mailout with a list of the names of Association members who that has been handled by the AIR and thus the following are authorised to order reports. issues have been brought to light. 5. Finally, on occasion there is a time delay between members notifying the Association of a change of name 1. The recent mailout of membership invoices and Journal or address and this being recorded on the membership subscription notices appeared to be incomplete. In order database. It is known that some delay is caused because for us to identify whether all current members of the of the HIMAA mailing procedures - ie. during the Association and subscribers to the Australian Medical transfer of mail between the Honorary Secretary and the Record Journal are correctly identified on the database Membership Officer, and the Membership Officer and and the mailing list Council has requested that AIR AIR. This has obvious implications for the supply: completeness and accuracy of the mailing lists. The Membership Officer has also indicated that sometimes 1.1 a printout of all members ordered by state and label lists are requested well In advance of an financial category anticipated mailout, so that they are not always as 1.2 a corresponding address label for each member current as the database. of all subscribers to the Journal (both 1.3 a printout paid and complementary). Should members and subscribers have any individual problems or if they know of anyone who is not receiving These are to be forwarded to the HIMAA their Journal or HIMAA notices, please contact either Sue Membership Officer, Kylie Holcombe, for distribution Walker on Fax No. (07) 2341529 or Lisa Quick on Fax No. and checking by the membership liaison officers in each (02) 635 9541. of the states. The subscription list will be checked by Andrea Wecke, the Journal Subscription Officer, Where errors or discrepancies are found, we will liaise with AIR to ensure these are corrected. Sue Walker 2. The number of lines available for the name and address President on each membership label has also caused some HIMAA consternation as many members use their work address for Association notices, and thus may require the AMR JOURNAL VOL. 23 NO.4. 1993 149

Journal

Australian Medical Record JournalSAGE

Published: Dec 1, 1993

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